Staff Resources > Staff Notices

Important Phone Numbers


Medical claim status, benefits information, eligibility or pre-certification

Prescription Drug Benefits and Claim Information


Defined Benefit (Old Retirement)

Defined Contribution (New Retirement)

For PEIA Health Insurance details, go to the Insurance Info under Staff Resources for detailed information, link to WVPEIA and the latest Health Insurance and Optional Life Rate Tables.


Sick/Personal Leave Update 2018 Memo

Click Here for Memo! CLICK HERE!

2018 Employee Reimbursement Rate

Effective January 1, 2018, the employee travel reimbursement rate is 54.5 cents per mile.

January 2018 Employee Memo

Click Here for Memo Regarding W-2's, Etc. CLICK HERE!

PEIA Update for 2017-2018 Memo

Click Here for PEIA 2017-2018 Update CLICK HERE!

March 2017 Healthy Tomorrows Update Memo

Click Here for Memo Regarding PEIA Healthy Tomorrows Initiative - Important! CLICK HERE!

January 2017 PEIA Healthy Tomorrows Memo

Click Here for Memo Regarding PEIA Healthy Tomorrows Initiative - Important! CLICK HERE!

2017 Employee Reimbursement Rate

Effective January 1, 2017, the employee travel reimbursement rate is 53.5 cents per mile.

January 2017 Employee Memo

Click Here for Memo Regarding W-2's, Etc. CLICK HERE!

January 2017 403(b) Memo

Click Here for Memo Regarding 403(b) Annuity Eligibility and Options CLICK HERE!

January 2017 Employee Self-Serve Memo

Click Here for Memo Regarding WVEIS Employee Self-Serve CLICK HERE!

January 2016 PEIA Healthy Tomorrows Memo

Click Here for Memo Regarding PEIA Healthy Tomorrows Initiative - Important! CLICK HERE!

PEIA Online Enrollment Instructions Memo

Click Here for Detailed Instructions for the PEIA Online System CLICK HERE!

April 2013 PEIA Information Memo

Click Here for Memo Regarding 2014 PEIA Changes, Open Enrollment Info, Etc. CLICK HERE!

8 January 2013 Employee Memo Memo

Click Here for Memo Regarding PEIA, W-2's, Etc. CLICK HERE!

Updated Contact Information 403(b) Tax Sheltered Annuities

American Fidelity Tom Stuvek
7132 Office Park Drive • West Chester, OH 45069 724-880-1989
877-518-2337 x2742
ING Don Gilson P. O. Box 8995 • South Charleston, WV 26301 304-382-7278 (cell)
Horace Mann Brandon Jones 65 S. Main Street • Philippi, WV 26416 304-457-1316
Met Life Debra Mowery
57 South Main St., Suite 409
Harrisonburg, VA 22801
Ameriprise David Patterson 117 South Fourth St. • Clarksburg, WV 26301 304-623-6060

- About 403(b) Tax Sheltered Annuities

You may have heard about new "403(b) regulations" for tax sheltered annuities (TSAs). For the first time in more than 40 years, the Internal Revenue Service (IRS) has issued new regulations governing how our 403(b) retirement program needs to operate. Most of the changes focus on plan administration issues that you, as a 403(b) plan participant, will most likely not see. But there are some changes that will affect you.

Under the final regulations, we must determine which investment providers will be included in our plan document as being approved to receive ongoing contributions and/or contract exchanges under our 403(b) plan. We asked each of our investment providers currently receiving contributions, to meet the regulatory and administrative requirements of our Plan. Unfortunately, some of our providers did not fully comply with these requirements or participation with these vendors are very low and will be eliminated from our Approved Provider List. The following investment providers have been included on our Approved Provider List under the Pendleton County 403(b) Plan, effective January 1, 2009: American Fidelity, Horace Mann, Met Life, American Express and ING.

- WV Dept. of Ed. Web Mail Server - As of 1 May the webmail server login will require your complete e-mail address and your new password, which you have received or will receive in a separate message. An example of a complete e-mail address is "" (without the quotes). Read original memo with Q & A.

To: All Employees • From: J. P. Mowery / Vicki Hammer • Re: Sick Leave Bank

• What is a "Sick Leave Bank"? A Sick Leave Bank is a voluntary employee benefit program developed to provide additional leave to employees who have suffered a serious illness or injury after they have exhausted their own leave.
• Please read the sick leave bank policy
• To enroll in the sick leave, forms must be submitted to the payroll department by September 30 of the current school year. Example: For fiscal year 2012, forms must be submitted by 30 September 2011.
• Please call either J. P. or Vicki with any questions or you may e-mail us at or
To: Substitute Custodians and Cooks • From: Vicki Hammer • Re: Half Days
This memo is to clear up some confusion on what constitutes half days vs. full days for service subs and what it includes. Substitutes working one half day should work 3½ hours without a lunch break. Anything over 3½ hours is considered a full day and a lunch break is allowed.
To: All Employees • From: Vicki Hammer • Re: How PEIA insurance affects retirement

• Most of you are aware that when you retire accrued sick and annual leave may be used to extend your employer paid insurance coverage or to increase retirement benefits. What you may not realize is that if you do not carry at least the PEIA basic life insurance these two options are not available to you.
• Employees hired on or after July 1, 2001 are not eligible to use leave to extend paid insurance coverage but may use it to increase retirement benefits. We have made every effort to contact those that have no PEIA coverage so they can take advantage of the Basic Life Insurance at no cost to them. However, if you are unsure of your current coverage please feel free to
contact me and verify that you are covered at least under the Basic Life Plan.

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Pendleton County Schools
PO Box 888 • 108 Walnut Street
Franklin WV 26807
Phone (304) 358-2207 • Fax (304) 358-2936

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